Airfare (through Anthony Travel/Concur booking tool only), Car Rental (through either Enterprise, National, or Hertz only), Conference Registrations (and memberships purchased in conjunction), Room and Tax ONLY for hotels (no room service, parking, incidentals). The U of A leads the state in academics and research and is one of nation’s top public research universities. ), Group meal receipts (and Official Function Form), Event materials (printing, shipping, etc. the Travel Office at uatravel@uark.edu with information about the dispute (amount, vendor and reason for dispute). When using a University TCard, the airfare must be purchased using either the Concur Alternatively, you may have mistakenly bookmarked the web login form instead of the actual web site you wanted to bookmark or used a link created by somebody else who made the same mistake. Note: Only state-contracted rental agreements with Hertz, Enterprise, and National Keeping their Travel Card and Card Account Number confidential. To finish logging out, quit your browser. a written warning from the Travel Office, and you will be asked to contact the vendor 2nd Offense: For a second offense of a non-allowable purchase on your Tcard or failure to reconcile If a cardholder does not submit the required documentation along with their expense MEALS & ENTERTAINMENT Per Tax Compliance, and IRS Section 274, specific If you are ordering over the phone you should provide: Whether a purchase is made in person or via telephone, internet, fax, or mail, the Tab to the Cut-Off Date field and type the Cut-off date that you located from the EBP table; tab to the BU field and type the Budgetary Unit Code you are interested in locating. Remember that making a reservation guarantees your spot. Links to important University of Arkansas pages, Requesting, Modifying, or Cancelling a Travel Card in Workday, Unauthorized and/or Inappropriate Card Use, Penalties for Unauthorized Purchases and/or Misuse of Travel Cards. You should use your p-card to register for virtual conferences or seminars since We think you’ll like what you find. Upgrades to airfare for the personal comfort of traveler is not allowable (example: upgrading The “Chip & PIN Card” transition began in the US in March of … This means that if the trip is canceled, we still have to pay for the ticket. Traveler cards are held by individuals who regularly travel during normal U of A business hours at 479-575-5867. Tuition and Fee Payments. By assigning charges to the appropriate traveler and expense report on a monthly basis. What are your pro tips for handling these? the return of your trip. reconciliations up to date. at 479-575-5867 and US Bank at 1-800-344-5696. Need Help? Hotel (Room & tax only)  Only if the hotel allows this purchase without having a physical If goods or services were physically received in July, the receiving date entered in Workday MUST be a July date. University Travel Cardholders are responsible for: The Travel Card MUST never be used to purchase items that are NOT related to university Office will establish a time for the user to attend Travel Card training again. Manage UARK Password Main Office: 1083 East Sain Ave. Campus Office: 146 Silas H. Hunt Hall . Administrative supervisor will be notified by e-mail. U.S. Bank (877-595-6256) ANDElizabeth Miller, Travel Card Administrator (479-575-5867). At this time, students may utilize all career counseling and Career Studio services via phone or video chat appointments. lead to suspension of TCard privileges. Booking Tool or by contacting Anthony Travel directly (unless an exemption has been of the University. internal audit will be notified, and an investigation will be opened. The University supports two types of cards: published on the TCard website. Reporting a lost or stolen Travel Card immediately to the Travel Card Administrator Most of the airline tickets that the U of A purchases are non-refundable purchases. Preferred seating for airline tickets should not be selected by travelers unless purchase one of the four allowable categories, card cancellation, invoicing, payroll Card Administrator will cancel the card in Workday and with the bank. Phone: 479-575-2901 IT Services 155 Razorback Rd. Each plan has four coverage levels: employee, employee and spouse, employee and children, or family. of the University. If the cardholder and the supplier cannot resolve the issue, the cardholder must contact 1083 E. Sain Ave. 1 University of Arkansas Fayetteville, Arkansas 72701. 10/23/2020. The following types of purchases will REQUIRE receipt documentation. 3rd Offense: For habitual offenders, the department will be notified and your card will be cancelled If you are an area that would like to utilize KOFAX to upload your ADMN TCard receipts, please send an email to Donna Carter to request this ability. You have the option of using the Concur Booking tool with an 8.00 service fee. Tab to the Vendor ID field and press PF1 to activate the vendor search facility. The Campus Card Office would like to welcome you to the University of Arkansas. ), Other receipts as deemed appropriate per Travel Regulations. The charge, whether on an Administrative or Traveler TCard, will need to be associated The Travel Office will also monitor Administrative and Traveler TCard charges to ensure ), Meals (traveler only or Guest Meal that qualifies as an official business function), Other valid travel-related expenses (supplies/internet related to travel, etc.). WITHOUT the actual credit card.). will be made upon resolution. When flying internationally, preferred seating will be an allowable expense. UAConnect. Authorized User ID: Password Forgot Password The following limits are the maximum amounts allowable for a Travel Card per month could include catering at an event while on travel status, food preparation for student for action. travel cards are held by someone in the department who makes travel arrangements on than room and tax, this will result in Lodging being removed from the Administrative By backing the date way back in the banner, you can see a list of all the cut-off dates by vendor where the employee incurred charges. with an expense report in Workday, and an explanation of why the airfare was cancelled Cardholder is responsible for obtaining purchase documentation from the merchant. appropriate traveler if charges were incurred on an, Obtaining receipts reconciling charges on the appropriate expense report if charges Fayetteville, AR 72701 479-575-2000 NEWS The cardholder can be individually invoiced for unreconciled charges. TCard charges by the required date, the department will be notified, you will receive The employee whose name appears on the Travel Card is authorized and responsible for Other purchases may be approved with written approval by the Travel Office. Office Hours: M - F 8:00 a.m. – 5:00 p.m. Detailed receipts, when applicable, are attached to the Travel Claim and sent to the If using a University TCard, the airfare must be purchased using either the Concur to pay back the invoice in a timely manner, the cardholder can be payroll deducted. If someone's card use is discontinued, the department to an economy plus fare for additional leg room). ADMN 321 1 University of Arkansas Fayetteville, AR 72701. (these limits can be temporarily changed by submitting a ticket through the Workday Help Portal). expenses (supplies/internet related to travel, etc.). Call the Help Desk at (479) 575-2905. There are 3 ways to schedule an appointment with a … attached to the expense report submitted to the Travel Office. office. to your personal credit cards, except the charges are billed directly to the University University of Arkansas. By submitting an expense report and offsetting the charge in the reimbursable fields. Business Services. The only person authorized Membership justification form must whose name is on the card is responsible for charges incurred. is a requirement to purchase the registration. The cut-off dates for eBusiness Partners are located in the EBP - eBusiness Partner table. This but also hotel, car rental, meals, etc. Take time to explore what we offer. needs to contact the the Travel Card Administrator and then shred the card. MUST also immediately notify the Travel Card Administrator at the first opportunity If you would like to take a photo in the office, the Campus Card Office is making ID cards, resolving card problems and passport photos, please come into the office at the Arkansas Union room 427. Each charge comes with a due date 15 days after the charge appears in the bank. a timely manner, this will be documented. Ask permission if you need to use this card for anything not on the allowable list This is the new “Chip & PIN Card”, made for the security of each cardholder. report in a timely manner after the end of the trip (usually within 15 days), a written Cutoff Date. We think you’ll like what you find. group event, car service, bus service, etc. business travel, even if the cardholder intends to reimburse the University. request. (This Phone: 479-575-2901 IT Services 155 Razorback Rd. to their TCard. is approved, OEOC will provide the traveler with a notice of approval that must be published on the TCard website tcard.uark.edu. their card and card number against use by unauthorized individuals within or outside Instagram Feed @urecarkansas 125. University of Arkansas at Fayetteville. List Echg by vendor & Cut-off dates for an Employee. With special authorization by the OEOC and the Travel Office, preferred seating *Unless traveling under a group Spend Authorizaton in their name. Bank toll-free at 1-800-344-5696 (24 hours a day, 365 days a year). Upon receipt and approval of that justification, the Business University of Arkansas. on university business and/or who incur moer than $2000 in travel expenses per year. If the accommodation Understanding that intentional misuse or abuse of the Travel Card will result in the all charges on the card. The University of Arkansas Procurement Card (PCard) Program has been established to provide an expeditious way to make small dollar commodity purchases while reducing the costs associated with requisitioning and payment. Employees requesting Expense Report will not be processed until receipts are obtained. Card in an inappropriate manner, will be subject to loss of any authority to retain Anthony TravelPh: 479-595-0741 or Toll Free: 888-667-2955. To request a travel card in Workday, please refer to this quick reference guide through the UA System Intranet. If you are registering for a conference or meeting and NO TRAVEL is taking place, please use the procurement card or process payment through the eProcurement Freshman English courses taken at other universities will satisfy this requirement only if they are courses in composition. F 479.575.2464 NOTE: Local official functions (meals) may NOT be charged to the T-card. 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